Managing Documents

Document List

What You See

When you open Documents from the Vault Hub, you see a scrollable list of your uploaded files. Each entry shows:

• A color-coded file icon based on the file type:
  • Red for PDFs
  • Purple for images
  • Blue for Word documents
  • Green for spreadsheets
  • Gray for text files
  • Orange for archives (ZIP, etc.)
  • Teal for other file types
• The file name
• The file size (formatted in KB or MB)

At the top is a search bar. On phones, an "Add Document" button floats at the bottom right. On desktop, the screen shows a split view.

What You Can Do

Action	How
Search for a document	Type in the search bar — filters by name and extension
View a document	Tap it in the list
Upload a new document	Tap the "Add Document" button
Edit a document's name	Tap the menu icon (⋮) → "Edit"
Delete a document	Tap the menu icon (⋮) → "Delete"
Go to folders	Tap the folders icon in the top bar

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Document Details

What You See

When you view a document, the detail screen shows:

• A large file icon (color-coded by type), centered
• The file name in a large heading
• The file size below the name
• Two action buttons:
  • Download — decrypts and saves the file to your device
  • Preview — shows the file content (text files only)
• Metadata chips showing created, updated, and last accessed dates
• Document Information card with: name, file extension, size, and exact size in bytes
• Security notice: "This document is encrypted with AES-256-GCM. Only you can decrypt and view it."

What You Can Do

Action	How
Download the file	Tap "Download" → choose where to save it
Preview a text file	Tap "Preview" (only available for .txt files)
Edit the document name or folder	Tap the edit icon in the top bar
Delete the document	Tap the delete icon in the top bar

Download process:

1. Tap "Download"
2. The file is decrypted in memory
3. A file save dialog opens — choose where to save
4. The decrypted data is securely wiped from memory after saving
5. A message appears with an "Open Folder" action to navigate to the saved file
   • On Windows: opens File Explorer
   • On macOS: opens Finder
   • On Linux: opens the file manager

Preview is available only for .txt files. For other file types, download the file and open it with the appropriate application.

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Upload / Edit a Document

What You See

The document editor shows:

• A security banner: "Documents are encrypted with AES-256-GCM before storage." with the maximum file size shown
• File Upload area (for new documents):
  • Before selecting a file: a cloud upload icon with "Tap to select a file"
  • After selecting: the file icon, name, size, and a remove button
• Document Name field (required)
• Folder selector

In edit mode, you can only change the document name and folder — the file itself cannot be replaced.

How to Upload a Document

1. Tap "Add Document" from the documents list or Vault Hub
2. Tap the upload area to open your device's file picker
3. Select a file — its name and size appear in the upload area
4. The Document Name field auto-fills with the file name (you can change it)
5. Optionally select a Folder
6. Tap "Save"

The file is encrypted before being stored on your device.

Validation

• Document Name is required
• A file must be selected for new documents
• The file must not exceed the maximum size limit (shown on the screen)

How to Delete a Document

1. From the document detail screen, tap the delete icon
2. Confirm: "Move to Trash?" — the document's file name is shown in the dialog
3. The document moves to Trash for 30 days